Input Management Automation

Input Management Automation OUR IMA SOLUTIONS PORTFOLIO IMA - Input Management Automation IMA Input Management Automation Table of contents Introduction 3 The challenge 3 Your objectives 3 The performance highlights 3 Your main benefits 4 Our IMA solutions portfolio at a glance » IMA 2.0 Framework 4 » Application Forms 4 » Invoice 5 » Letter Post 5 » Payments 6 » Files & Correspondence 6 Our high-speed scanning solutions 7 I2I INTELLIGENT I DOCUMENT I PROCESSING (IDP) Our IMA Solutions Portfolio Our Input Management solutions portfolio covers a systematic automation of the capture processes for paper documents - be this processing of incoming letter post, application forms, invoices, files and correspondence, paper-based payment orders or converting physical archives. We thus create the basis for a productive and cost-effective electronic document management with a high data quality. If you want to save significant time and money during scanning, digitize your documents in batches and in record time with an excellent image quality using our high-performance color scanners. The challenge The efficient processing of inquiries and business cases normally calls for information from various sources. These include files and archives as well as the daily incoming mail. Many of these important business documents still only exist on paper and are distributed throughout the company. Capture, storage and management of this flood of paper takes up a lot of time, personnel and costs. In addition, searching for and ac- cessing the required information is frequently a complicated procedure and can lead to unwanted delays when processing a case. Your objectives » Unified, quality-improving capture of whatever documents you have to process » Automate the entire capture processes in accordance with your existing operating procedures » Immediate safeguard and electronic supply of your relevant business documents The performance highlights » Client-based entry of various types of documents with no limits to volumes » Standardized and higly efficient capturing processes based upon pre-configured workflow templates » Modern user interface » Automatic character and full text recognition » Content-oriented classification - e.g. according to type of document or file affiliation » Single and multi-level indexing » Document assignment via meta data matching » Integration of DMS, archive and workflow systems via corresponding interfaces » Direct connection to the archiving and retrieval solution from Scalaris I3I IMA - Input Management Automation Your main benefits » Minimum pre-sorting and post-processing takes the workload off your personnel » Standardized and automated document input processes lead to cost and time advantages » Intelligent recognition processes minimize incorrect filing » Minimal processing time ensure fast electronic availability of paper-based documents » Access to relevant content from any location reduces the procurement work » Case processing with no media conversions increases productivity » Fast implementation ensures a rapid Return On Investment » Expandability guarantees safety of investments in the future Our IMA solutions portfolio at a glance IMA 2.0 Framework With our IMA 2.0 Framework you can capture any type of document rationally and save significant costs. The flexible Framework combines high performance, reliability and data quality with a clearly calculable Return On Investment. All of the methods and functions you need for a fast recognition, classification and identification of docu- ment-based information have been integrated. IMA 2.0 is predestined for companies who wish to capture large amounts of docu- ments with no limits to the volume and provide information online that is critical for business in no time at all. Furthermore, the client-based, non sector-specific Framework also offers service cen- ters and companies with distributed organizational structures excellent possibilities to realize individual document input solutions quickly and flexibly. Application Forms Our solutions «Application Forms» enables to process all applications received in a standardized, contract-based workflow - from data input to archiving, including quali- ty assurance and the processing of special cases. The front and rear of all applications received are initially scanned. As soon as the digiti- zed images have been imported into the capture solution via a scanning interface, the applications are identified and classified. Once the system has checked the plausibility of all of the data again on the basis of databases and given rules, the application forms are saved together with all pertinent documents (e.g. copy of ID card) as a PDF file in I4I INTELLIGENT I DOCUMENT I PROCESSING (IDP) Our IMA Solutions Portfolio the integrated short-term archive of Elsag Solutions. The clerk responsible for proces- sing the application can now access his application case at any time via a webservice interface. The data is simultaneously exported to the company‘s own workflow system via a webservice interface where the actual processing takes place. On completion of processing, the system sends the consolidated application case to the subsequent ar- chive system via correspondingly configured export interface. Invoice «Invoice» is a trend-setting input management solution to capture any kind of paper- based invoices. The invoice documents are initially scanned and imported into the application. Intel- ligent recognition modules identify the relevant invoice data and compare these with the master data from an ERP system. The analysis procedure used is based on an intel- ligent freeform approach. This means that the system collects and learns information «on the job», as it were, and thus improves the master data comparison. Consequently, document types do not have to be learned in advance for the recognition and analysis through complicated «Training». This ability to learn leads to a continuous improve- ment in the automatic recognition rate the more the system is used. One result of this freeform recognition is that the system supplies «Trusted knowledge» on the content of the invoice which allows its clear assignment with respect to the sup- plier, order and responsibility. Unclear invoice documents are automatically forwarded for post-processing. Completely verified invoices are exported directly to further pro- cessing systems and/or archives via a standard interface. Letter Post Our «Letter Post» application is an input management solution with which the daily in- coming letter post passes through a standardized and largely automated process from data input, recognition, classification and indexing through to archiving. The incoming letter post is not addressed as an isolated process but is perfectly integrated into the company-wide document management procedures. The open architecture of the so- lution allows the integration of existing workflow applications and archive systems. This means that existing investments are protected and can continue to be used. «Letter Post» is predestined for companies and organizations that daily receive a large number of postal items and who wish to capture these centrally with a minimum of manual effort. Furthermore, the fast electronic availability of incoming letter post in a perfect data quality allows the recipients to process their items without the least delay. I5I IMA - Input Management Automation Payments Monetary transactions are basic to banking services. Incoming payment orders, bank transfers and checks have to be dealt with quickly, accurately and cost effectively. Our «Payments» solution supports your domestic and foreign payment transactions with all components and functions needed for a systematically automated and economic handling of incoming payment documentation and checks. Special highlight: our multilevel recognition system with context sensitive voting The results of several recognition systems working in parallel are automatically com- pared and checked in respect to congruence. The context in which the recognized data stands is drawn upon to evaluate and improve the results. This means that you profit from high performance with concurrent high quality and accuracy. Which in turn means that errors which would otherwise result in unwanted corrective action are kept to a minimum. Using automatically processed documentation (Straight Through Processing – STP) you profit from an outstanding good-rate of more than 60%. The rise in achieved productivity brings not only a time advantage but also extensive cost savings.