Document Compliance Management - Mergers & Aquisitions: Mehr Effizienz & Sicherheit bei M&A-Projekten - der virtuelle Datenraum macht's möglich

Solution Brief Mergers and Acquisitions in the Brainloop Secure Dataroom M&A deal management has changed dramatically in the past five years. In the past, M&A due diligence and related activities were conducted in a Customer Example highly secure, single physical environment. All participants, prospective buyers and their representatives had to travel to a single location for access Challenges The M&A division of a major European to confidential documents. To ensure security, the M&A process was time Telecom Provider was looking for ways to consuming and costly. make its M&A activities more efficient. The company’s highest priority was to simplify working processes and eliminate unnecessary travel while ensuring intuitive usage and Preparation Pre-Due Due Negotiation/ Post-Merger maintaining a high level of security Diligence Diligence Closing Integration Benefit / Solution › Easier and more efficient set up of a virtual data room than physical data room Life Cycle of an M&A Process Brainloop, with offices in Munich › Simplified logistics for the seller when due Today, the majority of M&A due and Boston, is the leading provider diligence is conducted in a virtual data diligence is performed online, of document compliance solutions room utilizing a secure, “virtual” data for working on and distributing › Smoother coordination of due diligence room. Confidential documents are confidential documents in a highly processes as a virtual data room allows accessed safely and securely, secure environment – both multiple buyer teams more frequent access to the same data at the same time, from dramatically accelerating the entire internally and across multiple any location M&A process, including preparation companies. The Brainloop Secure › End-to-end security for all confidential stage, due diligence, negotiation, Dataroom is ideal for any situation documents and the entire communications closing and post-merger integration. where confidential documents process need to be provided to authorized › Secure two-factor authentication capability Virtual data rooms are accessed users within and outside the (password plus onetime PIN via SMS) › High-end secure data room operations from through web-enabled applications firewall, while remaining fully and T-Systems (external platform) that provide highly secure end-to- permanently protected from › Operator shielding – IT operations and end document control and security unauthorized access. Even data administration staff are unable to access for the entire M&A process. room access through the IT data room content Software AG used the Brainloop department is prohibited. Secure Dataroom to exchange highly confidential documents between the members of the integration teams of Software AG and webMethods during a post-merger integration. „The only solution that met our requirements was the Brainloop Secure Dataroom“ Markus Lehnert, VP Head of M&A at Software AG Solution Brief – Mergers and Acquisitions  2/2 Benefits of a Virtual Dataroom › Accelerated Due Diligence: The virtual data room is available 24/7, increasing the efficiency of the M&A process. › Higher Productivity: Contributors can access the virtual data room anytime, from anywhere enabling efficient and secure collaboration. An enhanced workflow including a Q&A system helps optimize negotiation and Select the Solution that Best Suits your Needs closing. Brainloop Secure Dataroom for M&A › Simple to Access and Use: Brainloop Secure Dataroom is specifically designed for the secure distribution Members can work individually or of documents during the entire M&A lifecycle. Brainloop Secure Dataroom simultaneously on documents kept provides secure document distribution, Q&A functionality, detailed virtual within the virtual data room. The data room activity reports and a comprehensive, tamperproof audit trail. Web browser interface requires no user training and no client sofware Brainloop Secure Dataroom for Board Communication is required. Brainloop Secure Boardroom contains all Brainloop Secure Dataroom features, plus a rich set of functionalities designed to streamline board- › The Highest Security Standards: room and committee activities. Boardroom features include acting on Encryption of data transmission behalf, voting and document portfolios. and data storage protects all your documents. To prevent from Brainloop Secure Dataroom for Secure Collaboration camera based attacks, each page Accelerates any project or business process where secure online document can be stamped with a dynamically sharing and collaboration inside and outside the firewall are required. embedded watermark. Because no one can access your data except you and the people you specify. With Brainloop Secure Dataroom you can create, edit and › Sophisticated Document Security distribute confidential documents with complete confidence. Management: A central repository for all Try Brainloop Secure Dataroom for 30 days for FREE – no software to install. documents guarantees that all participants allowed in the virtual data room have immediate and CONTACT appropriate access. Fine grained access control can specify selective Brainloop AG, with offices in Munich and Boston, is the leading pro- access to specific information and vider of Document Compliance Management solutions that enable documents to individual bidding customers to share confidential documents in a highly secure and traceable environment. parties. For more information please visit http://www.brainloop.com › Meets Compliance Requirements: Europe USA All bidder activity is instantly Brainloop AG Brainloop Inc. Copyright © 2009 reported and captured in a Franziskanerstr. 14 One Broadway, 14th floor tamperproof audit trail that reports 81669 Munich · Germany Cambridge, MA 02142, USA T: +49 (89) 444 699 0 Tel: +1 (800) 517 317 1 all activities. info@brainloop.com info@brainloop.com